Venue Hire Terms & Conditions

Every public event needs an Event Host as a representative for the event. It is the responsibility of this event host to ensure that the guidelines below are met:

  • Event Hosts must complete a Health and Safety induction before the event
  • It is the responsibility of PRSC to induct the Event Host. This must be done in advance of any set-up crew entering the building to set up.
  • Event hosts must be clear on:
    • Location of first aid kit
    • Fire exits, fire assembly points, and evacuation procedures
    • Location of toilets
  • It is the responsibility of the Host to inform others in their group of health and safety procedures:
    • No naked flames allowed within the building
    • Smoking is strictly prohibited in the building.
    • The recreational use of any drugs is strictly prohibited in the building
    • No additional lights or other electrical equipment, or extension from the existing electrical system shall be added without the permission of PRSC staff. Any electrical equipment must be PAT tested with appropriate labelling prior to use
    • Fire escapes must be kept clear
    • Do not prop or leave fire doors open for any period of time
  • We are very happy for people to come decorate and make art. However, please leave Space clean and tidy! We will have to charge you if we find smears of paint on our lovely white walls.
  • PRSC have the right to charge for any theft or physical damage made to equipment, property, or premises during the hire period
Event Host Personal Responsibility
  • The Event Host must be over 18 years old
  • It is the responsibility of the Event Host to insure against theft, loss or damage of equipment, or personal injury to themselves or any group of people for which they are responsible. PRSC will not be held liable for any claims in respect of damage, loss or injury other than those arising out of the act or omission of PRSC and its members
  • The Event Host should make their own arrangements to make sure their event is appropriately risk assessed and has adequate insurance cover. The Event Host may be required to present evidence of their own public liability insurance in advance
  • The Event Host must ensure that the venue capacity is not exceeded at any time during their event
  • The Event Host must be sober and capable of dealing with an emergency at any time during the event
  • The Event Host must ensure no person under 18 is allowed into the building unsupervised
  • The Event Host is responsible for making sure the room is safe to use before use. This includes (but is not limited to):
    • Walkways and fire escape routes should be clear
    • The floor should be clear of trailing cables and other obstructions
    • There should be no spillages or condensation which could cause slips
    • There should be no objects hazardously leaned against walls which could fall
  • If you do find the room in an unsafe condition please contact a PRSC member of staff to rectify the situation
  • Stop using a room that becomes unsafe during the booking
  • Any concerns or incidents should be flagged to us right away so that they can be logged
Clearing out
  • The host must clear down the Space back to its original state immediately after the close of the event
  • This means that the floor and walls are clear, the washing up is done, the surfaces are wiped, the rubbish is in bins, the equipment is left neat and undamaged, and the furniture is put away properly.
  • Any rubbish must be binned or removed
  • Your own belongings/kit/artwork removed from the Space
  • It is the responsibility of the host to leave at the agreed time
Alcohol

Sales of alcohol must be within the constraints of our license. You may not sell your own alcohol using our bar facilities.

Cancellation

A non-refundable deposit of 50% total booking cost will be retained if you cancel the event 14 days or less before the booking date.
A non-refundable deposit of 100% total booking cost will be retained if you cancel the event 3 days or less before the booking date.

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