Venue Hire Booking Enquiry for The Space at PRSC

Check availability | More info | Read our venue hire policy

Please note that completing this form does not guarantee your booking, our events manager will be in touch to confirm that we can host your event. We honour bookings in the order we receive them, which means sometimes your chosen dates might no longer be available.

We are a small organisation – venue hire emails are currently monitored from Tuesday – Thursday so please be patient while we get back to you.

Please complete all relevant fields before submitting.

Before you start...

Please check our calendar to ensure the Space is available for the dates you want.

About You

Your name *

Your email *

Phone number *

Have you used our venue before? You might need to book an induction. *

Was your induction in ? You might need a refresher. *

About Your Booking

What kind of event is it? *
ExhibitionMeetingWorkshopLive MusicComedyFilm ScreeningPartySomething Else

What do you want to do? *

Is this booking for a public or private event? *
privatepublic

We will ask for marketing & ticket info further down.

Does your booking span multiple days? *
just one daymore than one day

Date of booking * (have you checked our availability?)

Start date of booking * (have you checked our availability?)

End date of booking *

This is a DIY venue, so please ensure you include time for setting up, packing down and tidying up before and after your event. We charge by the hour, so if your booking runs 18:00 - 20:30 you will be charged for 3 hours. Fees for multi-day bookings may vary.

Booking Start Time - the time you (the hosts) need to get into the venue to start setting up *

Booking Finish Time - the time you (the hosts) will leave the venue after packing/tidying up *

How many guests are you expecting? *

Does your booking involve loud/amplified music? *
NoYes

We have residential neighbours, so the curfew for loud music is 22:30 on weeknights, and 23:00 on weekends.

Extra booking information

Kit & Facilities

Do you wish to hire any equipment?
Projector (visuals only) - £20Small PA system with 2x mics and stands (audio only) - £25Projector + Small PA (audio & visuals) - £40Large PA system with 2x mics and stands - £50Lighting bar with 3 spotlights - £40DMX controller - £30Lighting bar with 3 spotlights and a DMX controller - £70Full music and lighting kit - £100

The Space includes a kitchen/bar area, with coffee, tea & squash always available by donation.

Do you want us to open our licensed bar during your booking? *
NoYes

Our current license allows the sale of alcohol from 12:00 - 21:00, and requires a minimum of two weeks notice

A limited number of late license extensions can be applied for if you want the bar to stay open later than 9pm. Please let us know if you are considering this option.

Bar opening time *

Bar closing time *

Marketing & Promo

We list all public events on our website. Please give us as much information as you have at this point, you will be able to update copy/images after the event is confirmed.

Title of event *

A brief description/blurb for your event *

Event Opening Time - the time the event opens to the public *

Event Closing Time - the time guests leave/the event ends *

Please upload an image for the event. 4Mb upload limit. * (please note that we may crop this to fit our online format which is 4:3 landscape)

Entry to this event is... *
FreeBy donationTicketed

What is the ticket price? *

Link to buy tickets (if any - this can be provided at a later date)

Invoicing

Name of person or organisation to be invoiced *

Do we need to include an address on the invoice? *
YesNo

Invoice Address *

Do we need a purchase order number for the invoice? *
YesNo

Purchase Order Number *

Almost done....

How did you hear about The Space? *

What was the other source?

Please sign me up for the PRSC weekly newsletter

Terms & Conditions* (read the Terms & Conditions)
I have read and agree to the PRSC terms and conditions

Every public event needs an Event Host as a representative for the event. It is the responsibility of this event host to ensure that the guidelines below are met:

Event Hosts must complete a Health and Safety induction before the event
It is the responsibility of PRSC to induct the Event Host. This must be done in advance of any set-up crew entering the building to set up.
Event hosts must be clear on:
- Location of first aid kit
- Fire exits, fire assembly points, and evacuation procedures
- Location of toilets
It is the responsibility of the Host to inform others in their group of health and safety procedures:
- No naked flames allowed within the building
- Smoking is strictly prohibited in the building.
- The recreational use of any drugs is strictly prohibited in the building
- No additional lights or other electrical equipment, or extension from the existing electrical system shall be added without the permission of PRSC staff. Any electrical equipment must PAT tested with appropriate labeling prior to use
We are very happy for people to come decorate and make art. However, please leave Space clean and tidy! We will have to charge you if we find smears of paint on our lovely white walls.
PRSC have the right to charge for any theft or physical damage made to equipment, property, or premises during the hire period
Fire escapes must be kept clear
Do not prop or leave fire doors open for any period of time

Event Host Personal Responsibility

The Event Host must be over 18 years old
It is the responsibility of the Event Host to insure against theft, loss or damage of equipment, or personal injury to themselves or any group of people for which they are responsible. PRSC will not be held liable for any claims in respect of damage, loss or injury other than those arising out of the act or omission of PRSC and its members
The Event Host should make their own arrangements to make sure their event is appropriately risk assessed and has adequate insurance cover. The Event Host may be required to present evidence of their own public liability insurance in advance
The Event Host shall agree numbers for the event party with the bookings coordinator in advance. The host must ensure that this number is not exceeded at anytime during their event
The Event Host must be sober and capable of dealing with an emergency at any time during the event
Ensure no person under 18 will be allowed into the building unsupervised
Do not begin using a room that is in an unsafe condition. Walkways and fire escape routes should be clear, the floor free from trailing cables, no spillages or condensation which could cause slips. If you do find the room in an unsafe condition please contact a PRSC member of staff to rectify the situation
Stop using a room that becomes unsafe during the booking
Any concerns or incidents should be flagged to us right away so that they can be logged

Clearing out

The host must clear down the Space back to its original state immediately after the close of the event
This means that the floor and walls are clear, the washing up is done, the surfaces are wiped, the rubbish is in bins, the equipment is left neat and undamaged, and the furniture is put away properly.
Any rubbish must be binned or removed
It is the responsibility of the host to leave at the agreed time

Alcohol

Sales of alcohol must be within the constraints of our license. You may not sell your own alcohol using our bar facilities.

Cancellation

A non-refundable deposit of 50% total booking cost will be retained if you cancel the event 14 days or less before the booking date.
A non-refundable deposit of 100% total booking cost will be retained if you cancel the event 3 days or less before the booking date.

I have read and agree to the PRSC terms and conditions

Contact

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PHONE: 0117 214 0029

CANCELLATION: Please email email hidden; JavaScript is required